Monthly Memo

March 2012

In This Issue

Final Voucher for 1112 — Friday, May 18

Refunds Are Due NOW

Please be sure to get your refunds processed immediately! An updated refund template is now available at www.heab.wi.gov under Information for Financial Aid Administrators. Please note that refund information goes to: HEABmail [at] wisconsin.gov.

Covenant Grant Program Update

We will be providing an excel spreadsheet to each school around the middle of May to verify satisfactory academic progress for all of the covenant students. The spreadsheet will be similar to the file that we provide for Academic Excellence, but it will only have a yes or no response for SAP. There will be more information coming next month about the process.

Board Adopts 12-13 Formulas

At its meeting on Friday, February 17th, the Higher Educational Aids Board adopted the following formulas for 2012-2013:

  • WHEG – TRIBAL

    No change to current formula.
    ($6,560 — EFC) x 27.44% = Award
    Maximum Award: $1,800
    Minimum Award: $250

  • WHEG – WTC

    ($9,270 — EFC) x 11.70% = Award
    Maximum Award: $1,084
    Minimum Award: $500

  • WHEG – UW

    ($5,960 — EFC) x 40% = Award
    Maximum Award: $2,384
    Minimum Award: $784

  • Tuition Grant

    Maximum award: $2,900
    Minimum award: $1,000
    Inflation Factors: Dependent – 340%, Independent – 740%
    UW-Madison Tuition: $9,672
    Base Maintenance: $10,500

The formulas are based on appropriation recommendations of Governor Walker and are subject to change if the approved budget so requires.

1112 and 1213 Notification List — Both Lists to be Distributed Weekly

We anticipate the first 1213 Notification List will be distributed the week of April 9th. We will continue to run the 1112 list for distribution on Wednesdays, and will distribute the 1213 list on Thursdays. This will continue until the final 1112 list is distributed.

1112 Notification List

Distributed Wednesday afternoons:

March 7, 14, 21, 28

April 4, 11, 18, 25

1213 Notification List

Distributed Thursday afternoons:

April 12, 19, 26

AES List

Distributed Thursdays:

March 22

April 19

1112 Voucher Processing

Tuesdays and Fridays for files uploaded by noon.:

March 2, 6, 9, 13, 16, 20, 23, 27, 30

April 3, 6, 10, 13, 17, 20, 24, 27

Grant Updates — Committed and Spent as of 3/6/12

TG (W codes 04/28/11) Current This Time Last Year
Committed 137.85% 152.03%
Spent 88.87%% 98.88%
WHEG-TRIBAL (W codes 05/04/11) Current This Time Last Year
Committed 125.03% 151.95%
Spent 71.99% 98.52%
WHEG-UW Current This Time Last Year
Committed 155.21% 129.76%
Spent 98.45% 99.34%
WHEG-WTC (W codes 4/7/11) Current This Time Last Year
Committed 156.23% 164.16%
Spent 92.35% 98.76%

Upcoming Events

Scheduled HEAB Board Meetings: April 20, 2012 (if needed); August 3, 2012

WASFAA Spring Conference: April 11-13, 2012 at Chula Vista Resort, Wisconsin Dells

Scheduled HEAB Training Dates: March 22, 2012

Please contact me by phone at (608) 264-6181 or by email at john.reinemann [at] wisconsin.gov if you have any questions, concerns or comments. Thank you!



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