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The Monthly Memo
November 2007

The HEAB website will be unavailable on Thursday, November 8 in the afternoon because of planned upgrades

ONE-TIME THURSDAY VOUCHER ON NOVEMBER 15!!!
Due to staffing issues we will be processing a voucher on Thursday, November 15 rather than Friday for this week only. Vouchers uploaded by 4:30 PM on Thursday, November 15 will be accepted for processing. Please forward this to whoever in your office processes the vouchers. Thanks for your understanding and assistance.
NO FRIDAY VOUCHER ON NOVEMBER 16!!!

IN THIS ISSUE

NO ¢ENTS - IN VOUCHERS OR REFUNDS!!
If a refund includes cents, HEAB will send you a check returning those pennies to your institution. Our new system now accepts only full dollar transactions. Please use standard rounding when determining the dollar amount to be refunded. Sorry for the inconvenience.

Voucher requests with any amounts that are not whole dollars will be truncated (not rounded) when processed by the voucher program. These are avoided by rounding awards up in the fall and down in the spring.

For AES, fall requests MUST be $563 and spring $562. Any fall request that comes in at a different value (562.50 or 562) will be changed to $563.

SECURE HEAB SITES TO BE COMBINED
HEAB currently has a log-in site where you retrieve your files and another log-in site for voucher processing. In order to streamline the processes for schools we will be combining the two sites. There will be no change to your log-in information. During this process there will be some improvements and we will be addressing the problem of slow uploading and timing-out during uploads. The HEAB website will be down on Thursday, November 8 in the afternoon to accommodate this work.

WISSIS SURVEYS ARE DUE NOW!

IMPORTANT REMINDER! The deadline for returning the WISSIS Surveys is November 15. Technical Colleges should forward their completed surveys to Tom Heffron at the WTC System Office before November 15, so he can compile and submit a total WTC WISSIS report to HEAB by November 15. UW System Administration completes a single WISSIS survey for the entire UW System. Independent Colleges & Universities and Tribal Colleges, please return your WISSIS surveys directly to HEAB. Thanks to the following schools which have already submitted their surveys: Concordia, Lawrence, Beloit, Marquette, Maranatha, MSOE, Carroll, Marian, and Alverno!!

First Voucher for Second Semester is December 3, 2007
Vouchers must be submitted by semester.

FINAL VOUCHER FOR 0708 - MAY 16 (Friday)
We have moved the final voucher up a month to May. We need this extra time to ensure we have all funds spent with enough time left to finalize HEAB’s annual accounting procedures.

NOTIFICATION LIST
Distributed Wednesday afternoons: November 7, 14, 28
December 5, 12, 19
January 9, 16, 23, 30

AES LIST
Wednesday afternoon: November 14, 28
December 12

Please look for the schedule online at: http://www.heab.wi.gov/finaid.html

VOUCHER PROCESSING
Tuesdays and Fridays for files uploaded by noon.
November:
 
December:
January:
No vouchers will be processed the week of November 19-23
ONE-TIME THURSDAY (rather than Friday) VOUCHER - NOVEMBER 15
No voucher on Tuesday, December 25 or Friday, December 28
No voucher Tuesday, January 1

Please check our Webpage for current Notification List and Voucher Processing Schedules.
http://www.heab.wi.gov/finaid.html

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: February 1, 2008; April 4, 2008 (if needed); August 8, 2008
WASFAA Fall Conference: November 7-9 http://wasfaa.net/events/conferences.asp
College Goal Sunday: Sunday, February 10 http://wicollegegoalsunday.org

Next HEAB Training Date: November 15, 2007

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

 

Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us if you have any suggestions, questions or concerns.
THANKS!

Connie Hutchison
Executive Secretary

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