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The Monthly Memo
February, 2005

In response to concerns about sending files via email, we are establishing a new process for transferring notification lists. Beginning March 1, 2005, schools will use specific user names and passwords to access your files at a Secure HEAB website. Each school will have a separate, specific file accessible only to your school. Files will be updated on the regular notification list processing dates. The files will be in the same format as those currently emailed - itís just that you will now "come get" the files.

A user agreement will be sent to the Director of Financial Aid of each school. This agreement will specify your schoolís username, and the conditions under which your files may be accessed. This agreement is similar to that used by the U.S. Department of Education for SAIG.

Financial Aid Directors will receive this hard-copy communication the week of February 14th, so please be on the lookout. More information will be sent before we switch to this process.

If you have questions or concerns, please email those to me and I will do a mass response. However, we believe that this process, in addition to being more secure, will be more convenient for all of you.

NEW HEAB WEB ADDRESS
Itís easier and faster to get to and give out HEABís webpage address. Just type in Heab.wi.gov and youíre there! The old address will also continue to work.

Please check our Webpage under Information for Financial Aid Administrators for current Notification List and Voucher Processing Schedules.

NOTIFICATION LIST PROCESSING
Bi-Weekly on Tuesday: February 8, 22
March 8, 22

VOUCHER PROCESSING
Tuesdays and Fridays: February 1, 4, 8, 11, 15, 18, 22, 25
March 1, 4, 8, 11, 15, 18, 22, 25, 29

AES NOTIFICATION LIST PROCESSING
February 8
March 8

UPDATES
CURRENT THIS TIME
LAST YEAR
TUITION GRANT *
Committed
Spent
 
104.98%
77.63%
 
98.80%
60.76%
WHEG-UW
Committed
Spent
 
128.32%
87.01%
 
135.19%
96.81%
WHEG-WTC
Committed
Spent
 
167.02%
90.37%
 
167.67%
91.49%
TIP GRANT
Committed
Spent
 
123.00%
80.79%
 
142.50%
85.33%
* Reminder: TG schools are to send Mary Lou their final numbers for 2004-05 by February 15th.
TG schools have requested a final reconciliation date of February 15th. The goal is to have awards on the notification list match projected spending by each institution. This will allow HEAB to determine if there will be money left to distribute to students in spring 2005. THANKS FOR CONTINUING TO CLEAN THOSE LISTS!

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: February 18, 2005; April 22, 2005; July 29, 2005

Next HEAB Training Date: March 17, 2005

Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

 

Questions or concerns? I do appreciate your feedback. Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us.

Connie Hutchison

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